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RVB Services, LLC Terms Of Service

Thank you for engaging RVB Services, LLC for your service of process needs.

Your business is appreciated. We will provide our best professional efforts to complete your assignment as quickly, safely, and efficiently as reasonably possible. Successful service is not guaranteed.

Legal Name and Address for Court Filings:

RVB Services, LLC
Rodney L. VanBrimmer II
Process Server / President

1. NORMAL COVERAGE AREA

Our normal service area includes the following Ohio counties:

  • Delaware
  • Fairfield
  • Franklin
  • Knox
  • Licking
  • Marion
  • Morrow
  • Union


Assignments outside our normal coverage area may be accepted by request. Pricing and availability must be confirmed before the assignment is accepted.

2. JOB SUBMISSION AND ACTIVATION

Submission of an intake form, documents, or payment does not automatically confirm that an assignment has been accepted or activated.

Please allow 24 to 48 hours after submission for review and processing. Once the assignment has been accepted, you will receive a confirmation email followed by an invoice.

RUSH OR PRIORITY SERVICE: Please call or text 740-936-7625 immediately after submitting the intake form so we can confirm availability.

Service timelines begin after:

  • The assignment has been accepted and activated
  • All required documents have been received
  • All required information and instructions have been received
  • Any required prepayment has been received and cleared


RVB Services, LLC may decline an assignment because of location, scheduling, incomplete information, safety concerns, conflicts, legal restrictions, or availability.

3. CLIENT INFORMATION AND QUALITY CONTROL

You are responsible for providing complete and accurate court, case, party, recipient, document, and service information.

All information must be entered on the intake form exactly as you want it to appear on the Return of Service / Non-Service Affidavit.

Please provide:

  • Complete court name and jurisdiction
  • Case or docket number
  • Names of all parties
  • Name of each person or entity to be served
  • Complete service address
  • Exact title of each document to be served
  • Court date or service deadline
  • Requested method of service
  • Any special instructions
  • Complete and legible documents


RVB Services, LLC may copy and paste the information you provide directly into the Return of Service / Non-Service Affidavit. We are not responsible for errors contained in information supplied by the client.

To assist with identification and service, please provide any available information about the recipient, including:

  • A recent photograph
  • Known work, travel, or daily schedule
  • Vehicle make, model, color, and license plate number
  • Names of known residents at the service address
  • Photographs of known residents, when available


We understand that some or all of this information may not be available. Its absence will not prevent submission of the assignment.

You or your legal counsel are responsible for determining the proper documents, service method, deadline, witness fee, court form, filing requirement, and any other legal requirement.

4. SERVICE LEVELS

ROUTINE SERVICE: $89

  • First attempt generally made within 24 to 72 hours after activation
  • Includes up to four diligent attempts
  • Generally completed within three weeks


24-HOUR RUSH SERVICE: $139

  • First attempt generally made within 24 hours after activation
  • Includes up to four diligent attempts
  • Generally completed within 8 to 10 days
  • Availability must be confirmed by phone or text


PRIORITY / SAME-DAY SERVICE: $189

Priority / Same-Day Service is intended for cases with a tight or approaching deadline that requires immediate attention.

  • First attempt generally made the same day when the assignment is accepted and all required documents, information, instructions, and payment are received by 3 p.m.
  • Includes up to four diligent attempts
  • Generally completed within seven days, excluding Sundays
  • The applicable court date or service deadline must be provided
  • Availability must be confirmed by phone or text


Priority / Same-Day Service provides expedited handling and an accelerated first attempt. It does not guarantee successful service or completion before a court deadline.

5. ADDITIONAL SERVICES AND FEES

Service fees are charged per person, per address, and per case.

Additional Person at the Same Address and in the Same Case: $35

Additional Address: The full applicable service fee applies to each additional address.

Additional Case: The full applicable service fee applies when documents from more than one case are being served.

Landlord-Tenant Documents: $50

Field Audit / Occupancy Inspection: $50

Skip Trace: $125

Skip-trace services are limited to research intended to identify a possible current address or location for service of process. Results are not guaranteed.

Waiting Service, Court Appearances, and Depositions: $125 per hour with a two-hour minimum. Payment must be made in advance.

Out-of-County Court Pickup: $25, in addition to the applicable service or courier fee.

Printing Fee: $0.15 per page for each page after the first 10 pages.

Duplicate Submission Fee: A $5 fee may be charged when the same assignment is submitted more than once.

Postage, parking, tolls, courier charges, notarization, certified checks, witness fees, subpoena tenders, extended travel, and other special services may require an additional fee.

A written quote or assignment-specific agreement will control when it differs from the prices listed above.

6. DILIGENT ATTEMPTS AND SERVICE EXPECTATIONS

Qualifying service-of-process assignments include up to four diligent attempts unless:

  • Service is completed sooner
  • Reliable information indicates there is no reasonable expectation that service can be completed at the address
  • The address is invalid, vacant, inaccessible, or unrelated to the recipient
  • Continued attempts would create a safety risk
  • The assignment is canceled
  • Different arrangements have been made in writing


Diligent attempts may include:

  • A morning attempt
  • An evening attempt
  • A Saturday or weekend attempt
  • An attempt at another time based on available information


The timing and order of attempts are determined by RVB Services, LLC based on route planning, safety, professional judgment, and the information available.

We generally do not serve on Sundays or recognized holidays. Service may be delayed because of severe weather, unsafe road conditions, illness, civil unrest, court closures, inaccessible property, safety concerns, or circumstances beyond our control.

Service is not guaranteed. Payment is for the professional time, travel, attempts, documentation, and work performed.

Status updates may include photographs, GPS coordinates, date, time, address information, vehicle information, occupancy indicators, and other relevant observations.

When appropriate, we may speak with neighbors, occupants, property managers, postal employees, employers, or others to obtain information concerning residency or recipient availability. These contacts are part of service-of-process due diligence.

7. RETURN OF SERVICE / NON-SERVICE AFFIDAVIT

Once service is completed, all diligent attempts have been made, or reliable information indicates there is no reasonable expectation that service can be completed, we will prepare our standard Return of Service / Non-Service Affidavit.

A link to the DRAFT Return of Service / Non-Service Affidavit will be emailed to you for review and approval.

An invoice reflecting all payments received and any remaining balance due will be sent with the draft.

You are responsible for reviewing the draft and identifying any missing or incorrect information before approving it.

All unpaid balances must be paid in full before the Return of Service / Non-Service Affidavit is executed and released.

After final approval and payment are received, the process server will execute the Return of Service / Non-Service Affidavit using an electronic signature unless an original or notarized affidavit has been requested.

CLIENT-SUPPLIED OR COURT-ISSUED AFFIDAVITS

If you want us to execute your own or a court-issued Return of Service / Non-Service Affidavit, you must provide the fully completed document.

As a quality-control measure, RVB Services, LLC does not fill out client-supplied or court-issued affidavits.

Please leave only the process server signature and, when applicable, the notary section blank.

ORIGINAL AND NOTARIZED AFFIDAVITS

Please notify us when approving the draft if you require:

  • An original signature
  • A blue-ink signature
  • A notarized affidavit


Notarization may require up to 48 additional hours due to scheduling.

A scanned copy will be sent by email. The original will be sent by Regular U.S. Mail.

Expedited delivery requires a prepaid, self-addressed shipping label from the courier of your choice.

COURT FILING

RVB Services, LLC does not routinely file the Return of Service / Non-Service Affidavit with the court.

Unless otherwise required or agreed to in writing, you or your legal counsel are responsible for filing the executed documents and confirming that the court accepted them.

8. PAYMENT TERMS

PRO SE CLIENTS

Payment is due upon receipt of the invoice and must be received before any service attempts are made.

LAW FIRMS AND PROCESS-SERVING COMPANIES

Any outstanding balance must be paid in full before the Return of Service / Non-Service Affidavit is executed and released.

GENERAL PAYMENT TERMS

Payment is considered received after the funds have successfully processed and cleared.

Work may be delayed or paused while payment is pending.

Additional fees must be paid before the Return of Service / Non-Service Affidavit is executed and released.

Payments may also be made through Zelle or PayPal. Please call or email for payment instructions.

9. WITNESS FEES AND SUBPOENA TENDERS

Witness-fee, mileage, and subpoena-tender requirements vary by jurisdiction, court, agency, and type of proceeding. Ohio requirements do not apply to every assignment.

You or your legal counsel are responsible for determining:

  • Whether a witness fee or mileage tender is required
  • The correct amount
  • The correct payee
  • The required form of payment
  • When the payment must be tendered


You may avoid our processing fee by supplying your own properly completed check or money order.

When RVB Services, LLC agrees to advance witness-fee or subpoena-tender funds, a processing fee of $10 or 10% of the amount advanced, whichever is greater, will apply.

Funds advanced by RVB Services, LLC will be provided by certified check made payable to the named witness, respondent, or subpoenaed recipient unless otherwise agreed in writing.

The amount advanced and the processing fee must be paid before the Return of Service / Non-Service Affidavit is executed and released.

RVB Services, LLC is not responsible for an incorrect or legally insufficient tender when the amount, payee, or instructions were provided by the client.

10. CANCELLATION AND REFUNDS

Cancellation requests must be sent by email to info@rvbservices.net and followed by a phone call or text to 740-936-7625.

Cancellation is not effective until the request has been received and acknowledged.

A $25 cancellation fee applies when an assignment is canceled after intake and activation but before the first attempt.

No refund will be issued after the first attempt has been made.

Rush fees, Priority / Same-Day Service fees, waiting fees, court-appearance fees, deposition fees, printing fees, witness fees, certified-check expenses, postage, courier charges, and other third-party costs are nonrefundable once incurred.

11. PRIVATE-INVESTIGATION SERVICES

RVB Services, LLC does not accept or perform private-investigation assignments.

Rodney L. VanBrimmer II is separately licensed with and serves as a partner of 10-8 Protective Services LLC.

Private-investigation assignments are separately submitted, accepted, managed, contracted, and invoiced through:

10-8 Protective Services LLC

Rodney L. VanBrimmer II
Licensed Private Investigator / Partner

2600 Oak Stone Drive, #15
Columbus, Ohio 43231

Phone: 800-949-8521
Email: info@10-8protectiveservices.com
Investigation Request Form: OhioInvestigators.com/investigation-request-form

Engaging RVB Services, LLC does not engage 10-8 Protective Services LLC, and engaging 10-8 Protective Services LLC does not engage RVB Services, LLC.

12. SAFETY

The safety of our process servers and the public is paramount.

RVB Services, LLC may suspend or terminate an assignment because of threats, violence, weapons, aggressive animals, unsafe property conditions, unlawful access, civil unrest, criminal activity, or another unreasonable safety risk.

We will not force entry, trespass, or engage in conduct that places another person or the process server at unreasonable risk.

Fees for work already completed remain due if an assignment is stopped for safety reasons.

13. LAWFUL ASSIGNMENTS AND CLIENT RESPONSIBILITY

By submitting an assignment, you confirm that you have lawful authority to request the service and that the documents, information, photographs, instructions, and requested service are being used for a lawful purpose.

You agree to protect and hold RVB Services, LLC harmless from claims or expenses caused by:

  • Inaccurate or incomplete information supplied by you
  • Unlawful or unauthorized assignments
  • Legally defective documents or instructions
  • Incorrect deadlines, addresses, witness fees, or service requirements
  • Materials or personal information supplied without proper authority


This does not apply to claims caused by the intentional misconduct or gross negligence of RVB Services, LLC.

14. NO LEGAL ADVICE

RVB Services, LLC is not a law firm and does not provide legal advice.

You or your legal counsel are responsible for determining:

  • Whether the documents are legally sufficient
  • The correct method of service
  • The service deadline
  • Witness-fee and tender requirements
  • Court filing requirements
  • Whether the court will accept the completed service

15. TERMS OF SERVICE UPDATES

The current Terms of Service are available at:

RVBServices.net/TOS

The Terms of Service in effect when an assignment is submitted will apply unless a different agreement is made in writing.

RVB Services, LLC may update these Terms of Service for future assignments.

1. What to Expect:

  • Service of Process Expectations – We make up to 4 diligent attempts to serve your documents within 24 to 72 hours of receiving your documents. Service is NOT GUARANTEED! Our work product is the Return of Service per party, per address, per case. Our goal is to obtain a successful serve on the first attempt, however multiple attempts, or no service may occur. We do not serve on Sundays or Holidays. We reserve the right to suspend service due to inclement weather, civil unrest, or rioting. 
  • Return of Service Affidavit – We will document the successful serve, all diligent attempts to serve the party, or documentation on why there is no reasonable expectation to obtain service at that address.
  • Real Time Status Updates – Stamped with GPS coordinates, pictures of the address where the attempt was made stamped with GPS, Time, Date, Street Location, City, and County. These updates are also available 24 hours a day on our client portal.
  • Documentation – We document who the sever spoke with and details of the conversation. We attempt to speak with neighbors, postal workers, and apartment managers to confirm if our subject still lives at this address, and the best time to reach them.]
  • We Are Not Attorneys – Anything we discuss is for information purposes only and should not be construed as legal advice.

2. Fee Schedule:

  • Service of Process / Legal Courier Service – $89 for 1 person, per case at 1 address with up to four (4) diligent attempts in Delaware, Fairfield, Franklin, Knox, Licking, Madison, Marion, Morrow, and Union Counties in Ohio. Other counties by request. See Multi County Court Pickup for any files that need to be retrieved from the Clerk of Courts and are to be served in a different county then where issued. 
  • Additional Party at the same address – $15 per person, per case. 4 concurrent diligent attempts with the first party, per person, per case.
  • Print Fees – A fee of $.10 per page will be charged for any documents to be printed over 20 pages.
  • 2nd Address – $89 for the first party, $15 for any additional party per address, per person, per case.
  • Rush Service – $50 additional fee for the 1st attempt to be made with in 24 hours of documents being received (Next business day if received on a Friday, or the day before a holiday). Documents must be received by 7:00 pm to be served in 24 hours the next day. Any documents received after 7:00 pm will received a default receipt time of 9:00 am the next business day.
  • Same Day Service – $100 additional fee for the first attempt. Documents must be received by 3:00 pm the same day.
  • CT Corporation Statutory Agent Service Only – $65 Guaranteed to be served by 3 pm the next business day with no print fees. Documents MUST be received by 7:00 pm the day before.
  • Waiting Fee – $85 per hour with a 2-hour minimum to wait at a location for an attempt, must be paid upfront.
  •  Multi County Court Pickup Fee – A $25 fee will apply for any documents that will need to be picked up from the Clerk of Courts (County A) and served outside of the County (County B) where the court filing is issued.
  • Additional Fees – We will not assess any additional fees other than what was quoted without written confirmation.

3. Types of Service defined:

  • Regular Service – 1st attempt at service is made 48 to 72 hours after the documents are received. 1 Diligent attempt is made every 2 to 3 days. It can take up to 12 days for all attempts to be made. 
  • Rush Service – 1st attempt at service is made 24 hours after the documents are received. 1 diligent attempt is made every 24 to 48 hours. It can take up to 8 days for all attempts to be made.
  • Same Day Service – 1st attempt made by 9 pm that day. 1 diligent attempt made every 24 to 48 hours. It can take up to 6 days for all attempts to be made. Documents must be received by 3:00 pm that day.
  • Waiting – If you wish for us to wait for an opportunity to perfect service, we charge an hourly fee of $85 per hour with a 2-hour minimum, in addition to our regular fees. This fee needs to be paid prior to the start of any waiting. We retain the right to refuse waiting assignments due to location, and scheduling.
  • Exceptions – We do no serve on Sundays, Holidays, in cases of severe weather, or during times of civil unrest/rioting. We reserve the right to extend service days for these circumstances.
  • On-Demand Attempts – If you are aware of a time that may help us find our subject at an opportune time, please let us know as soon as possible. We will make a reasonable effort to accommodate it, if provided with 24-hour notice. We do not guarantee the ability to make on demand attempts. Please know it is difficult for us to accommodate anything less than 24 hour notice due to our route planning.

4. Diligent Attempts Defined:

  • Evening – One attempt between 6:00 pm and 9 pm.
  • Morning – One attempt between 7 am and 10:00 am.
  • Ad Hoc – One Saturday attempt, and/or 1 other attempts at various times.
  • No Sunday or Holiday Service – We do not serve on Sundays or Holidays to refresh and enjoy time with our family.
  • Exceptions – RVB Services will serve on an exception basis between 9:00 pm and 7:00 am Monday through Saturday, additional fee of $50 will apply.

5. Return of Service Affidavit:

  • After Service – we will email you a draft copy of the return of service affidavit to review for corrections.
  • Your Approval – Once we receive your approval, we will execute the final return of service affidavit with an electronic signature sent via email. *** WE DO NOT FILE THESE WITH THE COURT ***
  • I Need Original Singed Copies in Blue Ink – please let us know your return email advising us of affidavit approval. The original will be sent by regular Untied States Postal Service mail, with a scanned copy sent via email. If you wish for expedited delivery of the physical copy, you will need to provide us with a pre-paid label addressed to you from your curier of choice.
  • I Need a Notarized Affidavit – Please let us know your return email advising us of affidavit approval if you require a notarized affidavit. The original will be sent by regular Untied States Postal Service mail, with a scanned copy sent via email. If you wish for expedited delivery of the physical copy, you will need to provide us with a pre-paid label addressed to you from your curier of choice.

6. Non-Serve Affidavit:

Of course, our goal is to successfully serve on the first attempt. However, if a successful serve is not attainable, you will receive a Non-Serve Affidavit documenting all diligent attempts, or information why there is no reasonable expectation that service can be completed.

7. Payment:

  • Pro Se Clients (individuals representing themselves) – Payment is expected to be made prior to any attempts of service and can be paid by the emailed invoice sent to you after the documents were received by us. Any additional fees will be discussed and authorized by you with confirmation by email.
  • Attorney & Process Server Clients – Payment is expected to be made any time prior to delivery of the executed Return of Service Affidavit and can be paid by the emailed invoice sent to you after the documents were received by us. Any additional fees will be discussed and authorized by you with confirmation by email. If you need to make other arrangements, please let us know to discuss your needs.

8. Cancelation Policy:

You may cancel service at any time. Refunds will only be issued if service is canceled prior to the 1st attempt. Any cancellations where the intake process started (your files was entered into our system) will be subject to a $25 cancellation fee.

PLEASE NOTE:
We may be in the field. To ensure a timely cancellation prior to an attempt, ALL cancellations must be sent in writing via email to info@rvbservices.net followed by a phone call to 740-936-7625.  

9. RVB Services Communications Policy and Promise:

I do my best to pick up the phone the first time, however due to various reasons, it does not always happen. Please leave me a message and I PROMISE I will call you back as quickly as I can (usually within an hour unless I am in a bad cell phone area). I do not let messages sit overnight. If you are trying to reach me after 7:00 pm, or on a Saturday, please text or email me first. I may be spending time with my family. I promise, I will call you back as quickly as possible! Sundays are my day off; I will return calls at my discretion.

10. Threats or Acts of Violence:

Our safety is paramount. In volatile situations we will de-escalate and walk away if possible. When threats, or acts of violence occur, all service attempts will cease with the appropriate affidavit (Return of Service or Non-Serve) will be issued, detailing the attempt. We will not make any future attempts. Additionally, we will call local law enforcement and file a criminal complaint when this occurs.

11. Terms of Service Subject to Change:

This document could be outdated. Our current Terms of Service document can be found at www.RVBServices.net/TOS and supersedes this document. When updated, this document is null and void.

Updated: July 16, 2026